Xecutely provides managed virtual assistant support for health and wellness businesses for non-clinical administrative work such as scheduling, inbox management, customer communications, CRM updates, and operational follow-up.
Pick Your Industry
With hundreds of tools, our Virtual Assistants will be trained on the
tools you prefer and use. No changes needed.
Booking, confirmations, reminders, rescheduling, and waitlist management
You describe your bottleneck
We recommend the right team type
You choose your focus area
We match you with pre-trained talent
Non-clinical admin scope, scheduling, licensed-role boundaries, data handling, tools, and start timelines.
Scheduling, patient or client communications, billing admin support, reviews, and marketing admin—see industry task cards. Administrative support only—not licensed, clinical, or regulated professional work.
Yes—booking, reminders, rescheduling, and waitlist management in your scheduling tools.
Clinical care, diagnosis, treatment, and regulated advice remain with licensed providers; VAs handle non-clinical admin only.
Follow your access policies and Privacy Policy; confirm HIPAA or other requirements with your compliance team on the free audit.
Scheduling, CRM, inbox, and marketing tools you approve—trained on your tools after training.
Target 3 business days (72 hours) after contract signing for matching and onboarding—see How It Works and Pricing for plan details.
Every VA is trained on the tools that businesses actually use — before they're ever assigned to you. No tutorials. No learning curve. Productive from Day 1.
"Don't see your tool? No problem." Tell us your stack during your free audit and we'll train your VA on it before they start.
No hiring. No training. No managing. Planned in our 15 Minute Intro Call
Real Results from Real Customers
In 2021, Ziad Hadou was running an eBay e-commerce business and spending 40+ hours a week on operations — processing orders, answering emails, managing schedules, and chasing invoices. They did all the work on their own until they hired their first VA in 2022.
After scaling from $20k to $150k USD monthly revenue in one year using a VA, he moved on to start this company, Xecutely. After mastering how to effectively manage and train VAs, he has helped 2500+ VAs land jobs, and has personally helped 300+ active clients with Xecutely save 30,000 hours in 2025.
Founder of Xecutely & Hadou Shipping Solutions Corp, E-commerce Business
E-Commerce (eBay)
A 4-person digital marketing agency was losing 25+ hours a week to non-billable work — building client reports, scheduling social media posts, updating CRM pipelines, coordinating meetings, and formatting deliverables. The founder was personally doing half of it because they didn't trust anyone else to get it right.
Their Xecutely Virtual Assistant took over within the first 3 business days. The agency recovered 25+ billable hours per week — worth over $15,000/month in recaptured revenue capacity — for a $960 monthly investment. The founder hasn't touched a client report since.
Typical marketing agency client: 4–10 team members, 10–30 active client accounts
Marketing Agency
Dr. Samir was running a solo dental practice with 1,200 active patients and spending 15+ hours a week on work outside of patient care — confirming appointments, following up on no-shows, responding to patient inquiries, chasing insurance claims, and managing the front desk inbox.
Within the first week, their Xecutely Virtual Assistant took over all their clerical and management work. Response time dropped from 48 hours to under 4. AI phone/text assist and automated scheduling was set up by our team, and Dr. Samir reclaimed 15 hours and has seen a 12% increase in active patients since onboarding with us.
Typical dental practice client: Solo/small group practice, 500–2,000 active patients
Dental Practice
Managed VA plans start at Part-Time ($460/month, 80 hours) and Starter ($960/month, 160 hours), with Professional and Enterprise for higher volume. All plans include pre-trained talent and operational oversight. View full plan details, add-ons, and comparison.
Health and wellness admin scope, tools, privacy, and start timelines.
Our team is here to help. Get in touch and we'll get back to you within 24 hours.
