Virtual Assistants for SaaS & Technology Companies

In 2021, Ziad Hadou was running an eBay e-commerce business and spending 40+ hours a week on operations — processing orders, answering emails, managing schedules, and chasing invoices. They did all the work on their own until they hired their first VA in 2022.

After scaling from $20k to $150k USD monthly revenue in one year using a VA, he moved on to start this company, Xecutely. After mastering how to effectively manage and train VAs, he has helped 2500+ VAs land jobs, and has personally helped 300+ active clients with Xecutely save 30,000 hours in 2025.

A 4-person digital marketing agency was losing 25+ hours a week to non-billable work — building client reports, scheduling social media posts, updating CRM pipelines, coordinating meetings, and formatting deliverables. The founder was personally doing half of it because they didn't trust anyone else to get it right.

Their Xecutely Virtual Assistant took over within the first 3 business days. The agency recovered 25+ billable hours per week — worth over $15,000/month in recaptured revenue capacity — for a $960 monthly investment. The founder hasn't touched a client report since.

Dr. Samir was running a solo dental practice with 1,200 active patients and spending 15+ hours a week on work outside of patient care — confirming appointments, following up on no-shows, responding to patient inquiries, chasing insurance claims, and managing the front desk inbox.

Within the first week, their Xecutely Virtual Assistant took over all their clerical and management work. Response time dropped from 48 hours to under 4. AI phone/text assist and automated scheduling was set up by our team, and Dr. Samir reclaimed 15 hours and has seen a 12% increase in active patients since onboarding with us.